1.0 Our Framework
As a Business Club, we encourage collaboration between our members on a variety of levels, from informal day-to-day conduct to the formation of official business relationships.
We respect the fact that our members are autonomous individuals, and possess the freedom to act independently without the interference of Factory Berlin. In a practical sense, this means that each member of our Factory community is ultimately responsible for their own conduct, and for taking steps to protect their own business interests.
In saying that, we strive to create and preserve trust within our community, and have certain behavioural and conduct expectations of our members. We do our best to gain an understanding of an applicant’s character during the application process, and take the time to educate all incoming members on our values and expectations during the compulsory Welcome Meeting. We are unanimous in our belief that all members - whether interacting in the course of personal or business conduct - should collaborate ethically, responsibly and respectfully.
2.0 Best Practices for Collaboration
Before engaging with other members, we recommend that members take the time to do the following:
Agree upon whether initial meetings are billable or not:
- Sometimes it is necessary for two or more members to sit together for some time to work through some initial steps, before deciding to work together in a more formal sense. Both parties are responsible for being realistic and transparent about how long this process is likely to take, and should clearly agree upon whether the hours spent together are billable or not before undertaking those initial steps.
Clearly define the parameters of the collaboration:
- Ensure that both parties are clear about the expectations of the collaboration, and the deliverables of each party.
Produce written agreements:
- If possible and practical, we recommend always drafting a contract outlining the scope of the collaboration, the expected timeframe of the collaboration, the deliverables of each party and the compensation that has been agreed upon by the parties. Ensure that the contract is signed by both parties prior to engaging in any work.
- Of course, in some instances it is not always practical or financially viable for parties to draft a proper contract. In these instances, we recommend at least having an email thread or some other form of written agreement outlining the relevant details. Where necessary, request that the other party provides a written confirmation that they have read, and agree to, what has been outlined in the email correspondence.
In summary, we encourage all members to be diligent when working with others, take the time to be clear about the working arrangement at the beginning of the collaboration, and refer to the general best practices of business at all times.
3.0 Reporting of Incidents
If a member is concerned about the ethical or business conduct of a fellow Factory member, that member is encouraged to report these concerns to the Factory Community Team (in person, via Slack or via email at firstname.lastname@example.org).
Where possible, it is always helpful to provide documentary evidence of the conduct in question.
The Factory Community Team will then follow this basic procedure:
- Make an initial determination about whether the conduct is contrary to what would be expected of a Factory member;
- Seek a response from the member to whom the conduct relates;
- Consider whether the conduct can be corroborated by documentary evidence or reports from other members; and
- Ultimately determine whether the conduct constitutes any further action or consequences.
4.0 Consequences to Membership
The Factory Community Team reserve the right to provide a member with a written warning, or terminate an individual or company’s membership with immediate effect (in accordance with Clause 6.3 of the General Terms and Conditions for Factory Members, March 2018) for conduct that:
- is inconsistent with this Policy;
- threatens the integrity of the trustworthy environment within the community; or
- is detrimental in any way to the overall well-being of the community.
The Factory Community Team has absolute discretion in deciding upon conduct that leads to the termination of a membership, and undertake that any notice of termination will be provided to the affected member in writing.